Dean & Director's Office Administration Resources for Faculty and Staff

Contact:

• Lisa Duffey, Assistant to the Dean, (406) 994-3683, lduffey@montana.edu
• Robin Happel, Administrative Assistant, (406) 994-3681, rhappel@montana.edu

Deadlines and Important Dates

Below is a list of annual deadlines for a variety of projects required by the Dean and Director, the Provost, or other MSU offices. Deadlines associated with the Reporting, Budgeting and Accounting Office and the Academic Affairs Office may be found on their websites. Academic Affairs deadlines and important dates may also be found at the Registrar’s office. (http://www.montana.edu/registrar/).

Productivity and Evaluation Process

• Instructions and format are released to departments by December 1.
• Draft Department reports due to Dean’s Office by February 15 (for faculty review process).
• Final Department reports due to Dean’s Office by March 1.
• College of Agriculture report completed by March 31.

• 2007 Instructions
• 2007 Format
• Table I.C.
• Table I.E.

• Department Head evaluates faculty performance and provides review rating table and draft productivity report to Dean, Associate Dean and Extension Director by February 15.
• Department Head meets with Dean, Associate Dean, and ES Director to discuss faculty evaluations after the meeting with the Dean and before March 25.
• Department Head meets with each faculty member to review evaluations between February 20 and March 5. Any changes in annual review ratings should be communicated to the Dean.
• Department forwards faculty review cards to Dean’s Office by March 25.
• Dean’s Office forwards faculty review cards to Provost by March 31.
• Faculty review rating table format - sample.

Promotion and Tenure Information
The Promotion and Tenure process is an important element in the career of any faculty member. This information is intended to help faculty members, departments, and committees with the process. More information is available on the Provost’s website (http://www.montana.edu/wwwprov/FacultyInformation.htm)

Role and Scope Documents

• COA 1996
• COA 2006
• Departments
  • Animal & Range Sciences
  • Agricultural Economics & Economics
  • Ag Education & Ag Operations Technology
  • Land Resources & Environmental Sciences
  • Plant Sciences & Plant Pathology
  • Research Centers
  • Veterinary Molecular Biology

• Sections V-XI are completed by the faculty candidate.
• Dossier turned into department head by August 15 and additional material added.
• Department committee reviews materials and composes recommendation (copy to candidate); dossier passed to the department head.
• Department Head independently reviews materials and composes recommendation (copy to candidate); dossier passed to Dean’s Office.
• College committee independently reviews materials and composes recommendation (copy to candidate); dossier passed to the Dean.
• Dean independently reviews materials and composes recommendation (copy to candidate); dossier passed to the Provost.
• University committee independently reviews material and composes recommendation; dossier passed to the Provost.
• Provost recommends action to President or the Board of Regents as appropriate (copy to candidate).
• For Retention, President sends a letter to candidate with decision.
• For Tenure and Promotion, Board of Regents votes on recommended action at a late summer or fall meeting.  President sends letter to candidate regarding Regents action.
• P&T Dossier Checklist - requirements and suggestions checklist
• Recommendation form for P&T committees, Department Head and Dean in the College of Agriculture (Microsoft Word format).

The committee is composed of tenured faculty and must include at least a 25% female and/or minority representation.  Three members of the College P&T Committee are elected by their peers for terms of three years.  One member is selected by the Dean for a one year term.  Elected members may not serve consecutive terms, members cannot serve if being considered for promotion, and no member can serve on more than one P&T committee. 

The College P&T Committee is charged with reviewing all submitted materials, providing any required materials, conducting a fair, objective, independent, and substantive review of the candidate's dossier based on department, college, and University criteria and standards and make recommendations regarding retention, tenure or promotion.  The recommendation shall include a written rationale. If the intermediate review committee's recommendation does not concur with those of the primary review committee or the primary administrative reviewer, the committee's rationale must explain the point(s) of difference.

The intermediate review committee is also responsible for: 
A.  Reviewing, making suggestions for modification, and approving the role and scope, criteria and standards documents of the departments,
B.  Conducting the election for faculty representatives to the college and UPT Committees, and
C.  Preparing a written recommendation, with vote tally, concerning the retention, tenure, and/or promotion of each candidate for review.

Return to regular view	Text-only	Updated: 09/30/2008